01
Dashboard
9- Period revenue with change vs last period
- Period invoices and invoices today
- Outstanding amount and unpaid count
- Petty cash global balance
- Average invoice, total clients, year total
All projects
Website System
Courier Business Management System
Back office for a courier and logistics company: clients, invoicing, petty cash, pricing, email and monthly automation.
- PHP 8
- MySQL
- Tailwind CSS
- Chart.js
- TCPDF
- PHPMailer
- Screenshots
- 16 screenshots
- Interactive demos
- 12 interactive demos
- Features
- 48 features
Overview: period revenue, outstanding invoices, critical alerts and collection rate
1 / 16What it does
Features, in plain words.
All-in-one back office for a courier and logistics company: client directory, invoicing with SST and PDF export, petty cash ledgers, per-client pricing, bulk email and automated monthly billing. It replaced spreadsheets and manual chasing.
Dashboard that answers the daily questions
Period revenue vs last period, unpaid invoices with days overdue, collection rate, petty cash balance and recent activity, all on one screen.
Invoicing with SST and PDF
Line items, automatic SST, printable views and PDF generation. Filterable invoice list and per-client statements.
Petty cash ledgers
Per-client top-up and usage ledger with billing-period statements on a 26th → 25th cycle, exportable to PDF and emailed on demand.
Per-client pricing
Every client has their own rate tables: dispatch, weekday/weekend services, government locations, plus bulk price groups by location.
Email built in
Send invoices and petty cash statements directly, broadcast announcements with attachments, and see a full history of everything sent.
Monthly automation
A scheduled job sends every client their invoice and petty cash statement automatically each month, and database backups go out by email.
Roles and security
SuperUser, Admin and Staff roles. Session timeout with warning modal, login logging, suspicious-login alerts and prepared statements throughout.
Full feature list
Everything this system does: all 48 features.
Grouped by module, so you can see how much a project like this actually covers.
02
Clients, deliveries & staff
6- Client directory: add, edit, detail pages
- Delivery records per client
- Record picker to start an invoice from a client's deliveries
- Staff directory: add, edit, detail
- Staff location assignments
03
Invoicing
9- Create invoice with multiple line items
- Automatic SST calculation
- Edit existing invoices
- Filterable invoice list
- Individual invoice view and printable view
04
Petty cash
6- Per-client top-up and usage ledger
- Billing-period statements on a 26th → 25th cycle
- Add and edit entries
- Statement PDF and printable view
- Export to Excel
05
Pricing
4- Four price tables per client: dispatch, weekday services, weekend services, government locations
- Bulk rates: price groups by location applied across clients
- Configuration status and coverage overview
- Client search
06
Email & automation
7- Send invoices by email (PHPMailer + Gmail)
- Send petty cash statements by email
- Broadcast to all clients with multi-file drag & drop attachments
- Full email history log with per-email details
- Monthly auto-send of invoices + petty cash statements (scheduled, lock-protected)
07
Accounts & security
7- Roles: SuperUser, Admin, Staff
- User list, user update and password updates
- Session timeout with warning modal
- Session check and abandoned-session cleanup
- Login logs and suspicious-login alerts
Try the features
Click around: these are working mini versions.
Each demo is a small, self-contained copy of one real feature from this project. Nothing is saved and nothing leaves your browser.
Overview dashboard
Period revenue vs last period, invoice counts, unpaid alerts and the revenue trend.
Try it: overview dashboard
Revenue
RM 48,920
+18.5% vs prevInvoices
37
Unpaid
6
Revenue trend
Payment status
Mark invoices paid; the collection-rate donut and overdue alerts update live.
Try it: payment status
- Collected
- RM 2,220
- Outstanding
- RM 3,096
- Critical
- 1 >30d
- 0000231Maju TradingRM 1,240
- 0000232Klinik Sri Damai12d overdueRM 386
- 0000233Bintang Legal41d overdueRM 2,150
- 0000234Maju TradingRM 980
- 0000235Syarikat Emas3d overdueRM 560
Invoice builder
Line items, quantities, SST and totals: the core of the invoicing screen.
Try it: build an invoice
| Item | Qty | Amount | |
|---|---|---|---|
| Same-day dispatch: KL@ RM 18.00 | RM 216.00 | ||
| Next-day: Selangor@ RM 9.50 | RM 285.00 |
- Subtotal
- RM 501.00
- SST 8%
- RM 40.08
- Total
- RM 541.08
Client statement
Invoices and petty cash for the period, as PDF, print view or email.
Try it: client statement
Maju Trading
26 Aug – 25 Sep 2026
| Invoices | |
| INV-0000231 | RM 1240.00 |
| INV-0000234 | RM 980.00 |
| Petty cash | |
| Top-up | RM 500.00 |
| Usage | −RM 222.50 |
| Invoices due | RM 2220.00 |
| Petty cash balance | RM 277.50 |
·
Petty cash ledger
Top-ups and usage per client with a running balance for the billing period.
Try it: petty cash ledger (period 26 Aug → 25 Sep)
Balance
RM 277.50
Used this period
RM 222.50
- 26 AugTop-up: cheque #10442+RM 500.00
- 29 AugToll & parking: KLIA run−RM 38.50
- 03 SepFuel: bulk document run−RM 120.00
- 10 SepCustoms form fees−RM 64.00
Per-client rates
Each client has their own negotiated price tables, with weekend surcharges.
Try it: per-client rate lookup
| Zone | Base | Maju Trading |
|---|---|---|
| KL city | RM 15.00 | RM 15.00 |
| Petaling Jaya | RM 20.00 | RM 20.00 |
| Shah Alam | RM 26.00 | RM 26.00 |
| Klang | RM 32.00 | RM 32.00 |
Maju Trading: 100% of base
Bulk rates by location
Change a location price group once and it flows to every client on that group.
Try it: bulk rates by location
- Maju TradingPetaling JayaRM 20.00group
- Klinik Sri DamaiPetaling JayaRM 20.00group
- Bintang LegalPetaling JayaRM 23.00custom
- Syarikat EmasPetaling JayaRM 20.00group
clients on a custom rate are left untouched
Broadcast email
Subject, message and drag-and-drop attachments, sent to every client with an email address.
Try it: broadcast email
- Service hours during Merdeka week1 file · 37 sent
every send is written to the email history log
Monthly auto-billing
Scheduled run that emails every client their invoice and petty cash statement, lock-protected.
Try it: monthly auto-billing
Queued for the 26th
- Maju Tradinginv + petty
- Klinik Sri Damaiinv
- Bintang Legalno email
- Syarikat Emasnothing due
auto_send_invoices.log
- waiting for schedule…
Email history
Everything sent: invoices, statements, broadcasts and backups. Filterable, with details.
Try it: email history
INV-0000231 · RM 1,240.00 · auto-send · 1 PDF attached
Automated backups
Interval and retention → next runs, copies kept, and an email per backup.
Try it: automated database backups
Next runs (Task Scheduler)
- 16 Sept, 02:00
- 17 Sept, 02:00
- 18 Sept, 02:00
- 19 Sept, 02:00
On disk + by email
30 copies kept
≈ 144 MB at 4.8 MB each
each run also emails the .zip via SMTP
Session timeout
Idle sessions get a warning modal, then a logged sign-out.
Try it: session timeout (sped up)
Signed in as staff · Invoicesauto-logout in 20s
Your turn
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